Dashboard
Overview of your school records
Post an announcement
Announcements
Upcoming events
Subjects you teach
Your timetable today
Syllabus
Recent enrollments
Notes from HR
Open requests
VERDMANN P.A.
Your private administrative assistant.
Ask P.A. anything about the school — outstanding fees, staff documents, attendance, upcoming events, and more.
Students
Search and manage student records
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Award a scholarship
Confirm a monthly fee waiver
A full waiver of School Fees and Uniform for one specific month — never transport. Confirmed month by month, not automatically carried forward.
Log a health entry
Enrollment
Register a new student and create their profile
Passport-style photo
Transfer & identification documents
Medical & emergency information
Bulk import (CSV)
Columns, in order: admissionNo (optional — leave blank to auto-generate), name, dob, gender, className, shift (Morning/Afternoon), enrollDate, parentName, parentPhone, parentEmail, previousSchool, address, totalFeesDue, academicYear, notes. First row is treated as a header and skipped. Photos and medical info aren't supported in bulk import — add those individually afterward if needed.
Classroom
VERDMANN Classroom — subject spaces, organized by class
Payments
Record a payment and print a receipt
Batch receipts for siblings
For families with more than one child — issues a real receipt for each child, but sends the parent one combined email instead of several separate ones.
Pending parent payments
Parents submit these from the Parent Portal when they've made a payment. Confirm once the money is actually received — approving creates the official receipt automatically.
Invoices
Generate an invoice to request payment before it's received. When a receipt is later issued against it, it's automatically marked Paid and linked to that receipt.
Outstanding invoices
New receipt
All receipts
Gate Pass Codes
A printable list of every generated pass code for a chosen month.
Inventory
Textbooks, uniforms, jackets, and other stock
Add / restock item
Stock levels
Issue item to student
Recent transactions
Transportation
Buses, routes, and student assignments
Add bus / route
Buses & routes
Assign student to transport
Current assignments
Driver student lists
For each driver — transport type, location, and their students split into Morning and Afternoon shift, based on each student's shift setting.
Attendance
Mark and review daily attendance by class
Absent today
Class attendance summary
Present days out of days recorded, for the selected class.
Grades
Enter and review student grades by class and term
Enter paper test / exam scores for the report card
For tests, exams or classwork written on paper. Pick the class and term above, then the subject and which report-card column the scores belong to. Scores go straight into each student's report card (as a draft) and show in the Report Cards page. Nothing else on the report card is changed.
My Students
Students in your assigned classes
Exam Questions
Uploaded by teachers. The Head Teacher, Compliance Officer and Online Supervisor can review each paper — well set, or needs improvement — with a comment.
Upload exam questions
All exam questions
My Profile
Keep your profile complete
Messages
Direct messages with parents — Head Teacher and Admin can see every thread
Weekly Compliance Check
Attendance quality, assignments given, and weekly work completion — every grade
New check
Teacher Compliance Report
A report about one specific teacher — conduct, class attendance, poor performance, or anything else worth flagging.
History
Teacher Reports
A report about one online teacher — conduct, class attendance, poor performance, or anything else worth flagging
New report
Reports filed
Teacher Daily Report
Every teacher's own daily record — visible to Admin, Head Teacher, Admin Desk, and the Online Supervisor (online teachers only)
Submit today's report
1. General Information
2. Attendance
Pulled from today's attendance for this class — add a remark per student if needed.
3. Classroom Activities
4. Issues and Challenges
5. How Did the Day Go?
History
Classroom Observation
Full lesson review — typically used for senior classes
New observation
Teacher Observation & Feedback
Student Observation & Feedback
List of Students
History
Team Updates
Internal communication between your team's teachers, Head Teacher, Admin Desk, and Admin
Communication Log
Log a call, email, or meeting for a specific student
Log a communication
Communication history
Timetable
Class and exam timetable documents
Upload a timetable
View a timetable
All uploaded documents
Toggle a document active to make it visible to everyone else — unpublished documents are only visible here.
Report Cards
Term report card matching your school's format
Search all report cards
Upload a historical (old, paper) report card
For old records from before this system — not currently-enrolled students' live report cards, which are already generated above. Works for any student, even ones no longer enrolled. Photo/image uploads can be auto-scanned for an admission number; PDFs need manual selection. The suggested match is always yours to confirm — nothing attaches without your approval.
Calendar
Term dates, holidays, and school events
Upload a full calendar document
e.g. a term or year-at-a-glance PDF or image — visible to parents alongside individual events below.
Calendar documents on file
Add event
Add your class to the calendar
Upcoming & past events
Newsletter
Shared with every member of staff
Post a newsletter
Newsletters
Policies
Current school policies, with older versions kept on file
Add / update a policy
Adding a new version of an existing policy name automatically archives the previous one — nothing is lost, staff just see the current version by default.
Checked by default. Uncheck to hide this specific policy from staff entirely (rare — e.g. a policy meant only for parents).
e.g. Attendance Policy, Code of Conduct. Leave unchecked for internal staff-only policies.
All policies
Transport
Bus routes and pickup information, visible to parents
Upload a transport document
e.g. bus routes organized by pickup location, term schedules, or driver contact sheets.
All transport documents
Letters
Admission and leaving letters, generated automatically
Requests
Track follow-ups, parent requests, and notes
New request
All requests
Admissions Pipeline
From first enquiry through to enrollment
Log a new enquiry
Pipeline
Debtors List
Former families with outstanding balances — including those never entered as students in this system
Add a debtor record
All records
Total outstanding: AED 0
Items Needed
Supplies and items admin desk needs for the school
Add an item
Items list
Syllabus
Uploaded per grade, per term — shows on that class's teacher dashboard automatically
Upload syllabus
All syllabus documents
Activity Log
Everything staff have done, across every module
Monthly Report
Attendance, grades, payment status, and enrollment status in one view
Pick a month and click Generate report.
ID Cards
Generate a student or staff ID card, one at a time or as a print sheet
Progress Learning Report
End-of-year summary across three terms — Teacher compiles, Admin/Admin Desk/Head Teacher review
History
Live Classes
Class & Attendance Overview
Enrollment counts, shift breakdown, and attendance for a term
Students by Grade
Students by Shift
Morning
Afternoon
Attendance for a Term
Teacher Attendance
Record when a teacher logged into their online class, and any comments
Log an entry
History
Tests, Exams & Homework
Build questions, then assemble them into an activity a student will take — all in one place
Add questions
Choose the use, class and subject once, then type as many questions as you like. Press Next question to start another, and Save all when you are done — they are saved together.
0 question(s) typed
Empty questions are ignored.
Questions on file
Build a Test, Exam, or Homework
Pick questions from the bank above and assemble them into something a student will actually take.
Students are always told that leaving the page is recorded, and you will see every warning beside their result. These three are for you to choose.
Pick questions
Showing bank questions matching the class and subject selected above. A Test offers questions labelled Test; an Exam offers questions labelled Exam; Homework offers all of them. A question can be re-labelled any time from the Question Bank list (View → Change to…).
Selected: 0 question(s), 0 mark(s) total
My Tests, Exams & Homework
Set Questions
The questions teachers have set — their question bank and the tests, exams and homework built from it. View only.
Tests, Exams & Homework
Question Bank
Uses the Teacher and Class filters above.
My Classroom
Your own subject spaces
HR
Staff directory and salary disbursement
Post a message
Send to all staff for general announcements, or call out one specific person privately — only they'll see it.
Staff government ID documents
Every staff member uploads their own — this shows the complete roster, submitted or not.
Send a personal letter to a staff member
Private between you and them — not visible to HR, Admin Desk, or anyone else.
HR account documents
Uploaded by the HR account itself, under My Profile.
Staff bank details (view only)
For payroll reference. Only Admin can edit these — see Settings.
Teacher reassignments
When a class teacher is marked Terminated, propose a replacement here — Admin approval is required before it takes effect.
Send a note to Admin Desk
For interview visitors to expect, new staff starting, or anything Admin Desk should know about.
Notes sent to Admin Desk
Add employee
Staff directory
Record salary disbursement
Salary updates
Confirms when Admin has set or updated a salary — month/date only, no amount.
Salary disbursement history
Recruitment — add a candidate
Candidates
Dashboard
Online Learning Division
Live now
Today's online classes
Your online teachers
Streams & Subjects
Grades 10–12: Science, Arts or Commerce, plus any extra subjects. Students then see only the classroom, tests, live classes and teachers of the subjects they take.
Teacher Oversight
Class assignments, student counts, and teacher evaluations
Teachers overview
Log an observation / evaluation
Evaluation history
Analytics
Enrollment, fee collection, and attendance at a glance
Enrollment Over Time
Fee Collection — Collected vs Outstanding, by Class
Attendance Trend — Last 8 Weeks
Audit Log
A real record of sensitive actions — deletions, password resets, account creation, profile edits
Settings
School details, branding, staff accounts, and academic setup
Team logos (shown on the sign-in screen)
Each team can have its own logo — for example, a different mark for Nigeria than for UAE.
Team watermarks (shown faintly on printed receipts)
UAE and Online share one watermark; Nigeria has its own, separate one.
Team stamps (shown on printed receipts)
UAE and Online share one stamp; Nigeria has its own, separate one.
Admin (Central — oversees all teams)
Team-specific accounts
Nigeria has its own independent Admin Desk, HR, and Head Teacher. UAE's Admin Desk and Head Teacher also supervise Team 2 (Online) — Online has no separate accounts of its own.
Admin Desk
HR
Use the "Reset password" button below to actually set this.
HR sees only the HR module — staff directory and salary disbursement. No access to students, grades, payments, or anything else.
Head Teacher
Use the "Reset password" button below to actually set this.
Head Teacher / Supervisor sees Teacher Oversight, Grades, Attendance, Report Cards (view only, no download), Timetable, and Calendar. No access to students' personal files, payments, or settings.
Compliance Officer
Use the "Reset password" button below to actually set this.
A lighter tier below Head Teacher. Sees Attendance, Timetable, and Calendar (view only), plus the Weekly Compliance Check (all grades) and Classroom Observation Log (typically for senior classes). No access to Grades, Report Cards, evaluations, payments, or settings.
Reset any staff login password
For a staff login that has no Reset button above — for example the Online Supervisor, who was set up as an individual. Type the email she signs in with and a new password. Staff cannot change their own passwords — only Admin can, here or with the Reset buttons above — and every reset is recorded in the Audit Log.
Add teacher account
Add another class/subject to an existing teacher
Use this for teachers who teach more than one class or subject — e.g. a Math specialist who covers Grade 4 and Grade 5.
Existing teacher accounts
Term Dates & School Calendar
Set real start/end dates per term so the system can automatically count school days — used by Progress Reports and the day tracker every staff member sees. UAE+Online share one calendar; Nigeria has its own.
Add / update a term
Holidays, activity days & other non-school days
Fee Schedule
One general schedule for the whole school — the same across every class. Transport is the exception, since it's set per bus route (Settings isn't needed there; see the Transportation page).
Export everything
Downloads one JSON file containing all students, receipts, grades, reports, requests, attendance, discipline records, communication logs, calendar events, timetables, and settings. Keep it somewhere safe — this is your only backup outside this tool.
Restore from backup
Uploading a backup file overwrites any existing records with the same ID. This cannot be undone — use with care.
Promote students to a new academic year
This moves every active student to the next class based on the mapping below, and updates their academic year label. Students mapped to "Graduate" are marked Graduated instead of moved. This cannot be undone automatically — download a backup first if you want a safety net.
Pending change requests
All staff bank details
Only Admin can edit these directly. HR can view this list (read-only) on the HR page.
Email templates
Edit the wording sent to parents automatically. Use these placeholders exactly as written (double curly braces) — they get replaced with real details when an email actually sends. Not every placeholder applies to every template; unused ones are just ignored.